What is the difference between project monitoring and controlling

Difference between project monitoring and controlling

Wondering what the difference between project monitoring and controlling is? You’re at the right place! 

The two concepts are closely related, but they’re not the same thing. In this article, you’ll get the difference between project monitoring and project controlling and learn the distinct purposes of each concept.

Project monitoring and project controlling are two key concepts in project management, and they have important differences. 

Monitoring refers to the ongoing process of tracking the progress of a project, while controlling refers to the actions taken to bring a project back on track if it deviates from the plan. 

In other words, monitoring is about observing and documenting, while controlling is about keeping the project on track and within the budget. 

Monitoring is focused on collecting data and observing how the project is progressing, while controlling is focused on taking action to keep the project on track. 

To put it simply, monitoring is about collecting information, while controlling is about making decisions based on that information.

You can think of monitoring as the what and how of project management, while controlling as the why and when of project management.

Okay, let’s dive deeper into the differences.

Project monitoring is the process of keeping track of a project’s progress, which includes collecting and analyzing data about the project’s performance. 

This can include tracking metrics like cost, schedule, and quality, as well as identifying any risks or issues that could affect the project. 

Read: What is project monitoring?

Project controlling is all about taking action to make sure the project stays on track and within the budget. This can involve things like making adjustments to the project plan, allocating resources, tweaking when necessary, and resolving any issues that arise.

Distinct Purposes of Project Monitoring and Project Controlling

Project Monitoring:

This involves tracking project performance and progress against the project management plan. 

It includes measuring key performance indicators (KPIs), observing project activities, and ensuring that the project stays on track according to the predefined schedule, budget, and quality standards. 

Monitoring aims to identify potential issues early so that corrective actions can be taken promptly to prevent deviations from the project objectives.

Project Controlling:

Controlling involves taking corrective actions based on the information gathered during monitoring to keep the project aligned with its objectives. 

Controlling focuses on implementing changes to address any variances from the project plan, whether it’s adjusting resources, revising schedules, reallocating budgets, or modifying scope. 

The goal of controlling is to mitigate risks, optimize project performance, and ensure that the project delivers the expected outcomes within the defined constraints.

Related: Impacts  of Project Monitoring on Outcomes 

In summary,

Monitoring is about observing and assessing project progress, while controlling is about taking proactive measures to manage deviations and keep the project on course. Both functions are integral to effective project management and contribute to the successful completion of projects.

At Cavas, we understand the importance of monitoring projects and taking control of projects. The importance of tracking project’s progress while staying within budget. We help in simplifying complexities and ensuring your projects thrive. We’ve created a solution that addresses the challenges that come with project management head-on. Speak to us today.

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What is the difference between project monitoring and controlling

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